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Finance/Accounting Associate

Philadelphia, PA
Play On, Philly! Is seeking an experienced Finance Manager to join our team! This position will perform a wide range of accounting, administrative and human resources duties at the central business office.
 
Play On Philly (POP) seeks to enrich the lives of Philadelphia youth by providing daily, after school musical instruction in communities that have little access to music education. Over 300 K-12 students participate in tuition-free Play On Philly programs across the city. Students participate in both large and small ensembles and master classes with world-class musicians. POP exists and strives to use music education to develop the academic, cognitive and social skills need for success in life.
 
The Finance Manger provides support to the organization by completing all aspects of financial accounting and administrative record keeping, while also providing administrative support to the Office Manager and Operations Director. This individual will report to the Operations Director.
 
Financial Duties 
  • Work with outsourced finance partner to support accounting transition from outsourced to in-house; this transition will occur over the Finance Manager’s first 4-6 months of employment
  • Perform daily accounting functions such as accounts receivables and payable, payroll and financial report preparation
  • Responsible for processing month end close of the books and records, including review and proper recording of expense entries, preparation of account reconciliations and review of credit card reconciliations
  • Maintains internal control policies and records of financial transactions
  • Perform complex accounting entries involving non-profit accounting, correcting/adjusting entries and closing journal entries
  • Perform audits of operating reports, vouchers, invoices, requisitions, purchase orders, and similar statements
  • Assist staff in gathering financial information and responding to ad hoc requests
  • Meets accounting financial objectives by forecasting requirements, preparing an annual budget with staff input, scheduling expenditures, analyzing variances, and initiating corrective actions
  • Track and process parent payments
  • Financial liaison in tracking the accounting aspect of federal funds, grants, etc.
  • Maintain professional relationships with auditors and other external financial constituencies
  • Updates job knowledge by keeping current with financial regulations and accepted practices
  • Other duties as assigned
 
Operations
Support the Operations Director with tasks related to:
  • Overseeing the organization’s information sharing and storage
  • Keeping pertinent sections of the Operations Manual up to date
  • Maintaining MOUs with POP’s partner organizations
  • Other projects/duties as assigned
 
Human Resources Support 
  • Work with Converge, POP’s HR consultants, concerning administrative tasks, such as compiling and completing on and off boarding documents
  • Track all necessary information and prepare payroll for final approval and submission
  • Maintain relationship with health insurance brokers and retirement account managers
  • Other projects/duties as assigned
 
Requirements
  • 5+ years’ experience in accounting principles, practices, and procedures in a professional environment highly preferred
  • Experience in a multi-dimensional role working cross departmentally highly preferred
  • Non-profit accounting experience preferred
  • Minimum two years handling payroll required
  • Bachelor’s degree in Accounting required
  • Experience with accounting systems such as Quickbooks, SAGE, etc.
 
 
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